OK is a successful business that has taken advantage of the benefits IT can bring to a growing company. With a futureproof IT system, the company achieves yearly savings in handling, printing, and development hours
About OK Benzin
OK is a Danish cooperative owned by approximately 20,000 customers and dealers. Since its founding, OK has been the only energy company where consumers can actively influence the company’s development.
OK operates over 650 fuel stations, seven sales offices, and three transport centers across Denmark. It also supplies oil, biofuels, natural gas, and electricity to households, farms, and businesses
Many – and different – documents
OK was one of the first to understand the market for selling fuel through automated pumps at attractive prices, and today, OK is the best-selling fuel brand in Denmark. For years, OK has used Lasernet to manage the millions of documents generated by its growing business
“Our business often grows with new products, so we constantly need new print formats,” says Thomas B. Rasmussen, System Developer at OK. “This means we produce a lot of different documents each year, not just invoices. The documents also need to look different depending on the product”
Wanted: future-proof solution
“Formatting used to require a lot of coding and was slow to maintain. We had to create each line one by one, send it to a print program, and code everything directly into our ERP system,” explains Thomas B. Rasmussen
OK’s ERP system has been upgraded twice, and during each upgrade, all print processes were standardized across sales offices, transport centers, and fuel stations. Lasernet was ready to handle printing, formatting, archiving, and distribution.
The solution solved challenges such as:
- Handling electronic invoices for public authorities in XML (oioXML)
- Formatting and printing large numbers of documents for private customers on various printers
- Ensuring accurate electronic archiving
“With Lasernet, we can meet increasing demands. If we face challenges, we have a great partner in Tabellae”
Thomas B. Rasmussen,
System Developer, OK a.m.b.a.
Results
- Savings in handling, printing, and development
- Easy formatting
- Fast printing of large document volumes
- Accurate electronic archiving
Speed is crucial
“Besides daily invoices and business documents, we have many account customers who need monthly statements and access to invoices online. It’s essential that this process is fast”
“Lasernet has made it possible for us to develop our own print solutions. We can work flexibly and control the entire flow— from our ERP system to Lasernet and out of the house. All documents are now processed by Lasernet, which formats and prints them quickly and ensures accurate archiving in our electronic system”
Ready for Increasing Demands
“We see that demands from the outside world are growing, and with Lasernet, we can meet those demands. If we face challenges, we have a great partner in Tabellae,” says Thomas B. Rasmussen
