What is “standard”?

A standard is defined as a solution that “is imposed and/or widely accepted by those who use it in everyday life or work with it as the valid way for a specific task.” Standards can be adopted locally or globally, and a subtype is the “de facto” standard. (Wikipedia)

In relation to ERP systems, standard Output Management can be standard because:

A. It’s part of the ERP system (e.g., Microsoft or SAP)

B. It’s the solution that most implementations use within a geographical or industrial area

C. It comes “out-of-the-box” in the sense of either: (a) Best of Suite or (b) Best of Breed

All three meanings are often used in discussions about Output Management but have very different impacts on the flexibility and total cost of ownership of an ERP project.

A standard ERP system typically comes with basic print functionality as standard. In addition, there is the option to add more advanced functionality, for example, by integrating Best-of-Breed solutions.

Advanced Document Design:
Design tools for designing and customizing document layouts that go beyond the capabilities of Excel and Word.

Multi-Channel Distribution:
Capability of distribution via multiple channels such as email, mail, EDI (Electronic Data Interchange), portals, and mobile devices.

Compliance and Security:
Features to ensure compliance with regulatory requirements and enhanced data security, including encryption and digital signatures.

Integration Options:
Advanced integrations with third-party systems and applications (such as Microsoft Customer Engagement and CRM platforms) for a more coherent workflow.

Data Transformation:
Features to transform and customize the data format to suit different recipient systems and include data from other data sources, such as CRM.

Automated Testing Tools:
Advanced tools for analyzing output performance and testing tools used for future upgrades.

Scalability and Performance:
Handling large volumes of documents and the ability to use both cloud and onprem in combinations for better scalability and reliability in parts of the world.

Archiving:
Automatic archiving of locked and non-editable PDF documents in the ERP system with access from all users.