Microsoft Dynamics 365 License Management & Cost Optimization
License optimization for Microsoft Dynamics 365
CloudERP LicenseTrimmer is a specialized Microsoft Dynamics 365 license management tool that is designed to identify and reduce unnecessary license costs.
By combining intelligent, automated license insights built directly into Microsoft Dynamics 365 Finance & Operations, LicenseTrimmer helps organizations cut waste, lower costs, and stay fully compliant
Unlike traditional Dynamics 365 tools that focus primarily on security and access control, LicenseTrimmer focuses purely on license cost optimization. By analyzing real usage patterns, the tool highlights where simple role adjustments can be made – often reducing license costs by up to 80% without removing any required functionality.
All in all the LicenseTrimmer is a cost-focused Dynamics 365 license management solution that helps organizations stay compliant, eliminate hidden licensing expenses, and maintain full control over their ERP environment
With a visual red–yellow–green dashboard, you can instantly spot areas of overspending, compare periods and see what’s running smoothly, and identify where to optimize.
Track user license cost history and spot trends with clear visuals and insights in specific actions.
Identify exactly which people could change role without losing functionality.
Managing Microsoft Dynamics 365 licenses is complex, time-consuming, and increasingly expensive — especially without full visibility into license usage.
CloudERP License Trimmer gives you full control of your license spending — no technical skills needed.
Microsoft regularly increases prices and introduces new licensing models across Dynamics 365. Without continuous license monitoring and optimization, organizations often end up paying more.
Even small system changes – such as adding users, adjusting workflows, or expanding functionality, can automatically trigger more expensive Dynamics 365 licenses.
Without Dynamics 365 license management, organizations frequently pay for licenses they don’t actually need.
Dynamics 365 tools provide only a summary of available functionality and indicate which licenses are required. License Trimmer goes further by showing exactly which features trigger a license and whether each user has actually used them, giving you far more detailed and actionable insights.
Case: A small request added €90,000 in yearly license costs
CUSTOMER REQUEST:
A company with 450 Dynamics 365 users requested a simple change: 182 users who can purchase and receive products should also be able to correct and delete receipt
WHAT HAPPENED?
• Solution Architect approves and recommends the change.
• Support Partner implements the solution within a few hours.
Everyone is happy… at first.
UNEXPECTED OUTCOME
• 55,000 DKK increase per month
• 655,000 DKK additional yearly license cost
RESULT AFTER CLOUD ERP LICENSE TRIMMER
• 5 users downgraded to Team Member → 60,000 DKK/year saved
• 10 unused external users removed → 134,500 DKK saved
• 50 users downgraded from Activity to Team Member → 15,000 DKK saved
• Total Savings: 209,500 DKK per year – every year!
About the software developer
Developed by CloudERP, and exclusively distributed by Tabellae.
Founded in 2019 by Mads Pulkkinen, CloudERP builds on over 20 years of experience in manufacturing, wholesale, and M&A, combining deep Microsoft Dynamics expertise with strategic business insight.
