Microsoft Dynamics 365 License Management & Cost Optimization
License optimization for Microsoft Dynamics 365
CloudERP LicenseTrimmer is a specialized Microsoft Dynamics 365 license management tool that is designed to identify and reduce unnecessary license costs.
By combining intelligent, automated license insights built directly into Microsoft Dynamics 365 Finance & Operations, LicenseTrimmer helps organizations cut waste, lower costs, and stay fully compliant
Unlike traditional Dynamics 365 tools that focus primarily on security and access control, LicenseTrimmer focuses purely on license cost optimization. By analyzing real usage patterns, the tool highlights where simple role adjustments can be made – often reducing license costs by up to 80% without removing any required functionality.
All in all the LicenseTrimmer is a cost-focused Dynamics 365 license management solution that helps organizations stay compliant, eliminate hidden licensing expenses, and maintain full control over their ERP environment
With a visual red–yellow–green dashboard, you can instantly spot areas of overspending, compare periods and see what’s running smoothly, and identify where to optimize.
Track user license cost history and spot trends with clear visuals and insights in specific actions.
Identify exactly which people could change role without losing functionality.
Managing Microsoft Dynamics 365 licenses is complex, time-consuming, and increasingly expensive — especially without full visibility into license usage.
CloudERP License Trimmer gives you full control of your license spending — no technical skills needed.
Microsoft regularly increases prices and introduces new licensing models across Dynamics 365. Without continuous license monitoring and optimization, organizations often end up paying more.
Even small system changes – such as adding users, adjusting workflows, or expanding functionality, can automatically trigger more expensive Dynamics 365 licenses.
Without Dynamics 365 license management, organizations frequently pay for licenses they don’t actually need.
Dynamics 365 tools provide only a summary of available functionality and indicate which licenses are required. License Trimmer goes further by showing exactly which features trigger a license and whether each user has actually used them, giving you far more detailed and actionable insights.
Case: 209,500 DKK in annual license savings with CloudERP License Trimmer
A company with 450 Microsoft Dynamics 365 users achieved significant cost savings on its licensing expenses by gaining full visibility into actual Dynamics 365 usage.
Background:
The company requested what appeared to be a simple change:
182 users who were already able to purchase and receive goods also needed the ability to edit and delete product receipts.
The change was quickly approved and implemented — but without insight into the licensing implications.
Challenge:
This small adjustment triggered an unexpected increase in licensing costs of 55,000 DKK per month, equivalent to 655,000 DKK per year.
Solution:
With CloudERP LicenseTrimmer, the company gained full transparency into actual license usage and was able to align licenses precisely with real user needs.
Result:
Through concrete, data-driven adjustments:
- 5 users were downgraded to Team Member → 60,000 DKK saved per year
- 10 unused external users were removed → 134,500 DKK saved per year
- 50 users were downgraded from Activity to Team Member → 15,000 DKK saved per year
Total result: 209,500 DKK in annual savings — with no loss of functionality.
Book a demo with us and take the first step on your optimization journey.
